How far in advance should I start planning a reunion?

Start at least 6 months in advance. This gives you enough time to track down former attendees, book a venue, and send out invitations with sufficient notice. For large groups (100+ people), start 8–12 months ahead.

How much does it cost to organise a reunion?

Costs vary from €0 (free venue, no catering) to €50–€100 per person for a formal dinner. The main cost drivers are venue hire and catering. Using Mijn Reünie, you can collect ticket payments via iDEAL — no upfront costs. Service fee: €1.50 per paid ticket.

How do I send invitations for a reunion?

Use multiple channels: email, WhatsApp, Facebook and LinkedIn. Start 3–4 months before the date. Create a registration page via Mijn Reünie and share it as a link or QR code. Send a reminder 2 weeks before the deadline.

How do I find old classmates for a reunion?

Search LinkedIn by school name and graduation year. Look for Facebook groups of your school or year group. Ask classmates you already know to share the invitation link in their own network. Many schools also have alumni associations that can help.

Checklist5 min read

Reunion planning checklist: 20 steps for a perfect evening

To organise a reunion, work through five phases: booking a venue (6 months out), tracking down attendees and selling tickets (3–4 months), confirming catering and the programme (1–2 months), sending a final reminder (the week before), and following up with a photo album afterwards. This 20-step checklist walks you through every phase.

16 months out

Form an organising committee (3–5 people)

Set a date and check for conflicts (holidays, other big events)

Make a rough estimate of the number of guests

Find and book a suitable venue

Create your reunion website (e.g. via Mijn Reünie)

23–4 months out

Start tracking down former attendees (LinkedIn, Facebook, via the school)

Set up the registration page and ticket sales on your website

Send the first invitation by email and WhatsApp

Share the registration link on social media

Send reminders to people who haven't responded yet

31–2 months out

Confirm the venue based on the number of registrations

Arrange catering (buffet, dinner or drinks packages)

Draft the programme and publish it on the website

Create photo albums with old photos

Send a news post to all registered guests with practical info

4The week before

Send a reminder to all registrants with date, time and location

Test the LiveWall and the check-in app

Print a large QR code for the LiveWall

Check payments and send reminders for unpaid tickets

5After the reunion

Share the photo album via a news post on the website

Send a thank-you email to all attendees

Extra tips from experienced organisers

Set an early registration deadline ('register before 1 May') — this creates urgency and gives you a clearer headcount sooner.

Create a separate WhatsApp group for people who have already registered. It builds anticipation and drives extra engagement.

Send your invitation on a Tuesday afternoon — research shows emails get opened most frequently then.

Plan at least 1.5 hours of 'free time'. People want to catch up — that's the whole point of the evening.

Put out name badges at the entrance (optionally with an old photo). It breaks the ice enormously.

Start with step 1

Create your reunion website with Mijn Reünie. Within 5 minutes you have a registration page, ticket sales and LiveWall.

Create your reunion

Free tools

Event schedule template

Fill in & print your programme

Budget calculator

Estimate your reunion costs

Complete guide: organising a reunion How to organise a school reunion: the complete guide How much does a reunion cost?